The Constitution of the University of Guelph: Brainstorm
(Guelph Neuroscience Student Association)
1.Name:
The name of this club will be: “Brainstorm”
2. Purpose:
The purpose of this club is to:
a)Create a way for students in psychology and neuroscience to meet other students in the same program
b)Create a community of students who share an interest in neuroscience
c)Organize events/workshops pertaining to the field of neuroscience
d)Provide members with opportunities to get involved in neuroscience outreach and research
e)Provide the youth community with opportunities to be exposed to current Neuroscience research
3. Membership:
a)Membership is open to all students in the University of Guelph, including faculty, staff, and the general community.
b)Membership is to all, regardless of race, ancestry, colour, ethnic origin, place of origin, citizenship, creed/religion, gender, sexual orientation, disabilities, age, marital status, family status, record of offences, or receipt of public assistance.
c)A Membership fee of $5.00 is applicable to all members, and is determined by the executive of the current term. Membership duration will run from the first class day of the Fall semester until the last class day of the Winter semester. The membership fee is based off of a full
academic year (Fall/Winter); therefore, those who register late are still subject to the full membership fee. Fees are subject to change based off of the growth and needs of the club. The fee may be raised by committee vote at the beginning of each Fall semester. Fees are nonrefundable.
4. Structure:
a)President
The President will:
i.Chair all meetings.
ii.Oversee the other members of the executive in fulfilling their responsibilities.
iii.Make sure that the decisions made at meetings are in accordance with the interests and constitution of the club.
iv.Have signing authority, jointly with the Treasurer.
v.Be the primary contact for all academic related questions or concerns members.
vi.Help with all events.
vii.Be responsible for all bookkeeping of the club.
viii.Check the club email frequently.
b) Secretary
The Secretary will:
i.Take minutes of all meetings.
ii.Book rooms and equipments for all events.
iii.Assist with all events.
c) Treasurer
The Treasurer will:
i.Oversee all financial dealings of the club.
ii.Keep complete records of all financial dealings of the club.
iii.Have signing authority with the President.
iv.Prepare a budget every semester.
v.Ensure that the appropriate student risk management (SRM) is done for all events.
d) Internal Events Coordinator
The Internal Events Coordinator will:
i.Organize club programs, activities and events in accordance with its Constitution’ within the University of Guelph.
ii.Organize fundraising events as needed.
e) Director of Outreach
The Director of Outreach will:
i.Organize club programs activities and events in accordance with its Constitution’in the Guelph community.
f) Communications Executive
The Communications Executive will:
i.Advertise events on social media.
ii.Update members on what events are taking place.
iii.Advertise the club at school events.
5. Meetings
a) Executive Meetings
i.Shall be called by the President or by any of the executives.
ii.Shall be held at least once a month.
iii.Decision making will be by simple majority vote.
b) General Meetings
i.Shall be called by the President, or by any of the executives.
ii.Notice of such meeting shall be giving to the members at least 2 weeks prior to the meeting date.
iii.At least one general meeting shall be held each semester, excluding the summer semester.
iv.Decision making shall be by simple majority vote
6. Financial Procedures
a)All expenses greater than $49 shall be approved by 50% of the executive members.
b)The financial year shall be defined as September 1st to May 1st, or August 31st if operating in summer as well.
c)Expenses over and above the budgeted amount approved at the beginning of the semester shall be allowed only with consensus of the whole executive.
d)All revenue, including donations and membership fees, shall be used for event planning.
7. Elections
a)Nomination shall be open to all members.
b)A short speech shall be allowed for each nominee, followed by a closed ballot vote at the general meeting.
c)The nominee with the highest number of votes wins the election.
d)In case of a tie, a recount is automatically conducted. If there is still a tie, a re-vote takes place.
8. Amendment of Constitution
a) The constitution can only be amended by a 2/3 majority vote at general meetings.
The name of this club will be: “Brainstorm”
2. Purpose:
The purpose of this club is to:
a)Create a way for students in psychology and neuroscience to meet other students in the same program
b)Create a community of students who share an interest in neuroscience
c)Organize events/workshops pertaining to the field of neuroscience
d)Provide members with opportunities to get involved in neuroscience outreach and research
e)Provide the youth community with opportunities to be exposed to current Neuroscience research
3. Membership:
a)Membership is open to all students in the University of Guelph, including faculty, staff, and the general community.
b)Membership is to all, regardless of race, ancestry, colour, ethnic origin, place of origin, citizenship, creed/religion, gender, sexual orientation, disabilities, age, marital status, family status, record of offences, or receipt of public assistance.
c)A Membership fee of $5.00 is applicable to all members, and is determined by the executive of the current term. Membership duration will run from the first class day of the Fall semester until the last class day of the Winter semester. The membership fee is based off of a full
academic year (Fall/Winter); therefore, those who register late are still subject to the full membership fee. Fees are subject to change based off of the growth and needs of the club. The fee may be raised by committee vote at the beginning of each Fall semester. Fees are nonrefundable.
4. Structure:
a)President
The President will:
i.Chair all meetings.
ii.Oversee the other members of the executive in fulfilling their responsibilities.
iii.Make sure that the decisions made at meetings are in accordance with the interests and constitution of the club.
iv.Have signing authority, jointly with the Treasurer.
v.Be the primary contact for all academic related questions or concerns members.
vi.Help with all events.
vii.Be responsible for all bookkeeping of the club.
viii.Check the club email frequently.
b) Secretary
The Secretary will:
i.Take minutes of all meetings.
ii.Book rooms and equipments for all events.
iii.Assist with all events.
c) Treasurer
The Treasurer will:
i.Oversee all financial dealings of the club.
ii.Keep complete records of all financial dealings of the club.
iii.Have signing authority with the President.
iv.Prepare a budget every semester.
v.Ensure that the appropriate student risk management (SRM) is done for all events.
d) Internal Events Coordinator
The Internal Events Coordinator will:
i.Organize club programs, activities and events in accordance with its Constitution’ within the University of Guelph.
ii.Organize fundraising events as needed.
e) Director of Outreach
The Director of Outreach will:
i.Organize club programs activities and events in accordance with its Constitution’in the Guelph community.
f) Communications Executive
The Communications Executive will:
i.Advertise events on social media.
ii.Update members on what events are taking place.
iii.Advertise the club at school events.
5. Meetings
a) Executive Meetings
i.Shall be called by the President or by any of the executives.
ii.Shall be held at least once a month.
iii.Decision making will be by simple majority vote.
b) General Meetings
i.Shall be called by the President, or by any of the executives.
ii.Notice of such meeting shall be giving to the members at least 2 weeks prior to the meeting date.
iii.At least one general meeting shall be held each semester, excluding the summer semester.
iv.Decision making shall be by simple majority vote
6. Financial Procedures
a)All expenses greater than $49 shall be approved by 50% of the executive members.
b)The financial year shall be defined as September 1st to May 1st, or August 31st if operating in summer as well.
c)Expenses over and above the budgeted amount approved at the beginning of the semester shall be allowed only with consensus of the whole executive.
d)All revenue, including donations and membership fees, shall be used for event planning.
7. Elections
a)Nomination shall be open to all members.
b)A short speech shall be allowed for each nominee, followed by a closed ballot vote at the general meeting.
c)The nominee with the highest number of votes wins the election.
d)In case of a tie, a recount is automatically conducted. If there is still a tie, a re-vote takes place.
8. Amendment of Constitution
a) The constitution can only be amended by a 2/3 majority vote at general meetings.